OGDEN PRIDE FESTIVAL VENDOR TERMS & CONDITIONS

Vendor Application & Booth Fees

A $15 non-refundable application fee is required for all vendors. This fee does not count toward booth fees.

Booth Type	10×10	10×20	10×20 End Cap	VoP (Voice of Pride) 10×10
Business	$200	$325	$425	$250
Nonprofit	$150	$225	$325	$200
LGBTQ Chamber Member Business	$150	$225	$325	$200
LGBTQ Chamber Member Nonprofit	$125	$175	$275	$175

Voice of Pride (VoP) booths are VIP spaces located inside the amphitheater under the atrium. All other booths will be in the Pride in the Park areas.

Canopies/Tents/Tables/Chairs
- Ogden Pride does not provide any canopies, tables, chairs, or weights. All vendors are responsible to provide their own.
- Canopies must be secured with at least 45 lbs per leg. Stakes/spikes are not allowed per Ogden City regulations.
Electricity:
- Limited power available (10 amps per outlet); vendors must avoid overloading circuits.
- Vendors must bring a 100-ft, brightly colored extension cord if power is needed.
- If an extension cord crosses a walkway, Ogden Pride must be notified for proper coverage.
Booth Placement: Specific placement is not guaranteed. Only VoP booths are assigned directly under the amphitheater atrium.

Vendors must stay within their designated booth space and keep their area hazard-free.
Smoking & Vaping: Prohibited on festival grounds, including the amphitheater and municipal park.
Prohibited Items: No adult sex toys, illegal drug-related products, or obscene/pornographic content.
Booth Sharing & Substitutions: Booth sharing is prohibited for all vendors, including sponsors and invited guests, unless explicitly approved by Ogden Pride. Only registered, paid vendors may use booth spaces. Last-minute substitutions require festival organizer approval.
Decorations must comply with state laws and be appropriate for a family-friendly event.

Setup: Begins at 8:00 AM and must be completed by 10:30 AM.
Takedown: Starts no earlier than 7:30 PM. Vendors may operate until 8:00 PM. All booths must be fully removed by 9:30 PM.
Vendors must check in before setting up.
Vendors must provide their own canopies, tables, and chairs.
Booths must be staffed and operational at all times. Early teardown (before 7:00 PM) will result in disqualification from future events.

Must comply with Weber-Morgan Health Department regulations.
No dumping grease, hot combustibles, briquettes, or wastewater on grass/pavement.
Cooking equipment must be off lawns and pavement.
Cleanup is required before departure.
Must be authorized by the Weber-Morgan Health Department.
Free water stations will be available at four locations throughout the festival. Ogden Pride will not be selling soda like in the past.

Vendors should provide their own liability insurance. While Ogden Pride insures the festival with state and city-required coverage, this does not extend to individual vendors or their operations.
As event costs continue to rise, vendors are strongly encouraged to secure special event insurance to protect their interests.
This recommendation is in place for the protection of all participants and may become a requirement in future years.
Ogden Pride can recommend providers for special event coverage.

Ogden Pride handles the Ogden City special event permit; vendors must provide required details through the vendor registration form.
Ogden Pride will submit your state sales tax information via the new electronic form. See below on the information we must collect on your behalf to comply with state law.

All vendors must obtain a Temporary Sales Tax License and Special Return (TC-790C) from the Utah State Tax Commission.
The event promoter must collect:
- Name, address, and telephone number
- Sales Special Event Tax ID (SSE), Social Security Number (SSN), Employer Identification Number (EIN), or Sales Tax Account ID (STC)
- Product type being sold
- Email address
The Utah Tax Commission may contact vendors regarding compliance.

Vendors must ensure their booth setup is ADA compliant to allow access for attendees with disabilities.
Volunteers can assist if notified at least 10 business days in advance.

Parking assignments are based on booth location.
Details will be provided at the mandatory vendor meeting in July 12th or 19th, with time and location TBD.

Vendors may only promote their business after receiving an official vendor digital badge.
Digital badges will be emailed upon full payment confirmation and must be downloaded by the vendor.
To be featured in Ogden Pride’s promotions, vendors must pay early.
Vendors should tag @yourogdenpride and use #ogdenpridefest2025 when posting online.

Disputes must be submitted in writing to Ogden Pride within 7 days of the event for review.
Incident reports must be filed the same day with the festival director.
Decisions by Ogden Pride regarding vendor compliance and participation are final.

Before July 20th (11:59 PM): Refund available minus the $15 application fee and $25 of the booth fee.
After July 20th: Refunds are case-by-case for emergencies or illness only.
Non-emergency cancellations after July 20th are non-refundable due to event preparation costs.

Vendors must comply with Utah state laws, Ogden Pride policies, and festival staff instructions.
COVID-19 Protocols: Ogden Pride may implement safety measures based on CDC, state, or local guidelines.
Liability Waiver: Vendors agree to indemnify, hold harmless, and defend Ogden Pride, Inc., the City of Ogden, all sponsors, and their affiliates from any liabilities arising from participation.
Policy Changes: Ogden Pride reserves the right to adjust vendor policies, booth assignments, and event details as needed.

Ogden Pride reserves the right to cancel, postpone, or alter the festival due to circumstances beyond its control (e.g., weather, government restrictions, public health emergencies). Refunds will be at the sole discretion of Ogden Pride.

By applying as a vendor, you acknowledge and agree to these Terms & Conditions. Violations may result in removal from the event without a refund.